Xcellent Technology Solutions

Office Administration Specialist (TS/SCI)

Springfield, VA - Full Time

Looking to join a team where your administrative expertise, collaboration skills, and attention to detail contribute directly to national security operations?

This is your perfect opportunity to elevate your career and play a pivotal role in supporting seamless workflows and high-level decision-making within the within the National Geospatial-Intelligence Agency’s (NGA) in Springfield, VA! As a dynamic Office Administration Specialist, you will be responsible for managing and tracking internal and external taskers, ensuring quality control, and preparing leadership reports. Your ability to coordinate across various organizations and review submissions for accuracy and compliance will be crucial in optimizing office operations. You will play a key role in supporting leadership tasking processes, preparing staff packages, and ensuring all documentation follows agency guidelines. Updating and maintaining spreadsheets and SharePoint databases to track deliverables and streamline task management. Your expertise will contribute to inter-agency agreements, ensuring effective collaboration between key stakeholders. Join XTS in our ongoing commitment to providing unified operations within the Intelligence Community!
Requirements
  • Current active Top Secrect / SCI clearance.
  • You have completed an academic achievement of a Bachelor’s degree + 11 years OR 19+ years of relevant experience.
  • You have developed strong organizational skills in order to contribute to the preparation of analytical / technical reports and maintaining hard / soft copy files.
  • You have been not only a good communicator, but a good listener to be able to collaborate with various decision-makers and government partners and align vision and goals to organizational objectives.
  • Proficient in various office software applications, such as Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint) and Adobe PDF to support administrative functions and maintain accurate records.
  •  Experience with Agency-level Tasker Systems, such as N-CERTS, in order to streamline task tracking and reporting.
  • Strong attention to detail to ensure policies and procedures align with NGA’s guidance and compliance standards.

If you thrive in a dynamic environment, adapt quickly to shifting priorities, and ready to support our Intelligence’s Community decision-makers, please send your resume directly to, Lanchi Lai ([email protected]).

At XTS, we believe in taking care of our employees as much as we take care of our clients. As a veteran-owned company, we understand the importance of community, service, and fostering a culture where each team member can thrive. Our commitment to employee well-being is reflected in the comprehensive benefits and growth opportunities we offer. We offer tailored health care plans that fit your lifestyle, along with dental and vision coverage, paid time off (PTO), and a 401K with employer matching to secure your financial future. As we push forward in the rapidly evolving field of AI, XTS is committed to providing employees with tools and opportunities to stay ahead. We are proud to offer a GeoAI scholarship to help our employees further develop their skills and expertise in this cutting-edge field. We take pride in delivering elite workforces to the Intelligence Community, making a real-world impact on critical missions. Join us and experience a company that invests in your success and professional growth.
 
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Desired salary*
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Do you have experience with Agency-level Tasker Systems, such as N-CERTS or similar?*
Do you have experience with Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint) and Adobe PDF?*
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